Lead Administrator - Tallaght

The Affidea Group is one of the most successful European healthcare diagnostics imaging companies, we have over 400 staff within our Irish clinics. The business operates diagnostic imaging and minor injuries centres' around the country, offering a broad range of cutting-edge imaging technology and healthcare services to the public, insurers, employers and other organisations. 

We are seeking an experienced and motivated Lead Patient Administrator to join our team on a 6 months fixed term contract. This is a key leadership position responsible for managing the front office function and ensuring the delivery of a high-quality, patient-focused service.

Key Responsibilities

• Lead and manage the Patient Administrator team, ensuring exceptional patient/customer service at all times

• Coach, train, and support team members to drive performance and development

• Oversee the handling of patient enquiries, requests, and complaints in a professional and timely manner

• Supervise daily operations to ensure efficiency, accuracy, and productivity

• Plan staffing levels and support recruitment of front office team members

• Maintain staff rosters, annual leave schedules, and resource planning aligned with business needs

• Coordinate communication between clinical and administrative teams

• Work closely with the Clinical Manager to ensure adequate clinic staffing

• Implement and maintain operational policies, systems, and SOPs

• Manage administration stock orders, deliveries, and stock control systems

• Ensure schedules are actively managed to optimise clinic performance

• Support the delivery and ongoing development of training programmes

Quality & Compliance

• Ensure adherence to all company policies, procedures, and guidelines

• Maintain and promote JCI (or equivalent) quality standards

• Monitor health & safety compliance and maintain hygiene standards

• Complete and review regular Health & Safety reporting

Qualifications:

• Leaving Certificate (or equivalent)

Experience:

• Proven experience leading or supervising a busy, customer-focused team

• Strong administrative and organisational skills

• Proficiency in MS Office (Word, Excel, Outlook)

Application Process:

By clicking apply to this role your application will not only be considered for this position, but your details will be stored on our database and may be considered for similar future positions that may arise. This means that the personal data contained in your application and provided to Affidea as part of the application process may be retained by us for up to 12 months from the date of your application. After this time, it will be deleted. If you do not wish your details to be stored on our recruitment database, please email Affidea recruitment stating this and we will ensure that such information is not stored other than for the purposes of this application. Please refer to our Recruitment Privacy Notice for more information or to Affidea’ s Data Privacy Notice for Recruitment